Hard Drive Cleaning and Disposal

Topic: Hard Drive Disposal
Audience: Staff
Creation Date: November 19, 2013
Author: Lou Kondek

It is the responsibility of your department to wipe clean any computer hard drives for disposal before issuing them to the Property Management Office. If your department does not have personnel able to perform the cleaning then you may set up an appointment with the Help Desk.

The department can also opt to have computer hard drives destroyed. Destruction of hard drives needs to be coordinated with the campus vendor American Data Security. This may be necessary if the drive is not able to be wiped clean especially due to malfunction.

Copiers and multifunction devices with hard drives or other features which may store confidential data must also have their document images purged prior to release to the Property Management Office (or for trade-in) in order to be compliant with privacy and security requirements. The department should coordinate this effort with their buyer in the purchasing department.

• If you are releasing the multifunction device to the Property Management Office then your department will be responsible for the hard drive wipe.
• If you are trading in your multifunction device then coordinate this effort with your buyer in the purchasing department.

Click here to see buyers by department if you are unsure of the purchasing agent for your department.

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